Privacy Policy

SUERF would like to inform SUERF members and the public in general of the nature, process and use of the personal data we collect. This privacy statement will answer your most important questions about the processing of personal data by SUERF.

In this privacy statement we use the following terms:

a) Personal data/information/contact details: data that directly or indirectly identify you.

b) Processing data: any operation that can be performed in relation to personal information.

SUERF processes personal data in line with the provisions laid down in the General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). Please read the below privacy statement carefully to understand our practices regarding your personal data and how we treat it.

1. Communications and Correspondence

If you correspond with us via e-mail, the postal service, or if you register to participate for one of our events, or if you contact us via contact form on our website, or by providing us with your business card, we may retain and use such correspondence/information to respond to your request/inquiry and/or notify you about SUERF events, activities and publication updates.

By disclosing your personal information to us via methods such as those mentioned above, you consent to the collection, storage and processing of your personal data/information by SUERF in the manner set out in this privacy policy.

You may at any time opt in/ opt out of receiving SUERF’s communications by contacting us at: or by following the unsubscribe link in any email we send.

2. Processing of personal data

Personal data/information may include, but is not limited to, your full name and affiliation, postal address, e-mail address, or telephone number (e.g. when registering for a conference or requesting information via a contact form). Importantly, no information is sold, given, or otherwise shared or disclosed to third parties.

We may use your personal data/information to send you SUERF notifications/invitations on events and publications. If you wish not to receive any of these notifications from us, you may at any time unsubscribe, by contacting us or by following the instructions provided in any email we send.

We process personal data of persons with whom we have a direct or indirect relationship. These may include personal data of:

a) Members: SUERF Personal Members and representatives and/or contacts of our institutional members.

b) Event participants: persons who show interest in SUERF activities and services
(conferences, webinars, conference proceedings and policy notes and briefs).

c) Event speakers and invited guests.

Name of data processing operation:
SUERF Secretariat

Purpose(s) of the processing operation:
Management of events, including sending invitations, providing registration services and admission control on site, and related correspondence.

Information on the SUERF’s legitimate interests:
Planning attendance, admission for authorized persons only, information about attendance of previous events.

Information on why the provision of personal data is required:
Invitees must provide their personal data (full name, institution, e-mail) in order to be able to attend an event.

Additional personal information such as job title, address, is not recorded unless you have opted to provide this information in the space provided (e.g. when registering for an event or requesting information via a contact form). The personal data you provide will be processed exclusively for the purpose of dealing with your request. These data will not be transferred to third parties.

SUERF treats information of its members and event attendees as confidential, we do not disclose it to any third party (other than in connection with co-organising event partners/ event hosts), with your permission and/or consent). We do not collect more personal data than is necessary for the process of the event administration and/or general inquiry.

3. Right to information (Right to access your data)

You will be able to update your contact details or unsubscribe at any time by contacting us at: or by following the unsubscribe link in any email we send. We will keep your contact details for as long as it remains correct, or until you ask us to no longer keep it.

  • You may request a summary of the personal data stored by SUERF at any time
  • You shall have a right to obtain information whether your personal data are transferred to third parties in countries that do not have the same level of protection for personal data as in the European Union.
  • You shall have the right: to access, to rectification, to erasure, to restriction, to object data portability and to withdraw data protection consent at any time.

4. Security

The security of your Personal Information is very important to us. Access to the SUERF websites is secured via HTTPS as long as your browser supports SSL. This means that communication between your computer and the SUERF servers is encrypted. We maintain and implement acceptable security procedures and practices of the data we store, in order to protect it from use, modification, or unauthorized access. Please consider that no method of internet-based data transmission is 100% secure, thus absolute protection may not be guaranteed.

5. Service Providers

We may engage with third parties to perform and facilitate specific tasks on behalf of us. The third parties may only perform specific tasks on our behalf and are subject to a confidentiality obligation.

Videoconferencig tool I Tool provider (processor):
Webex: Cisco International Limited, registered in England and Wales (Company Number 06640658), 9-11 New Square Park, Bedfont Lakes, Feltham, TW14 8HA (UK) and Cisco Systems, Inc., 170 West Tasman Drive, San Jose, California 995134 (USA).

6. Social media plug-ins

SUERF provides a connection to social networks using social media plug-ins. These plug-ins are initially deactivated when the SUERF website is accessed and do not transfer any data to these services. Only once you activate a plug-in by clicking on the corresponding symbol are personal data transferred to the selected service (“two-click solution”). The selected service then receives the information that you have visited our websites with your IP address. If you click on the plug-in while logged in to the relevant service, you can share content from our site on your profile. This allows the service to assign your visit to our website to your user account. It should be noted that, as site operator, we do not receive information about the content of the transferred data or how they are used by the service.

By activating and using a social media plug-in you agree to the subsequent transfer of personal data to the selected service. More information on the respective use of your personal data can be found in the data privacy statement from the service used:

  • Twitter International Company, The Academy, 42 Pearse Street, Dublin 2, Ireland –
  • LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland –

Use of Google Analytics (with anonymization function)

SUERF website has integrated the component of Google Analytics, a web analytics service offered by Google LLC. To provide this service, Google Analytics uses cookies. Cookies are small text files that are stored on your computer and allow the terminal you use to be recognized. The sole purpose of the Google Analytics component is to analyze the traffic on our website, which in turn serves to improve website usability. It is not possible, as a rule, to trace data stored in cookies back to a specific person.

The information generated by using Google Analytics (including your IP address) is transferred to a Google server. To protect your privacy, Google Analytics has been configured in such a way that your IP address will be anonymized immediately after it has been transferred to Google from within any EU or EEA country and that it will be stored by Google exclusively in its anonymized form (anonymizeIp=true). Only in exceptional cases is the full IP address sent to Google servers in the U.S.A. and shortened there.

Google will not match the IP address transmitted from your browser for the purposes of Google Analytics with any other data held by Google. You can prevent the storage of cookies by adjusting your browser settings accordingly; however, this could cause some website functions to become unavailable. Additionally, you can disable Google Analytics by downloading and installing the browser plug-in available at More information on Google Analytics and on how it processes personal data can be found at

  • Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, U.S.A. –

7. Changes to this privacy statement

It is important to point out that we may amend this Privacy Policy from time to time. Please visit this page if you want to stay up to date, as we will post any changes prominently visible on the website or we will notify you through email with our announcement notification.

8. Contact us

You may contact SUERF, at any time, with all questions and suggestions concerning data protection.

Last update: December 2023

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